CoSIDA Board Minutes - Nov 2004
College Sports Information Directors of America
CoSIDA BOARD MINUTES
November 4, 2004
I. President Rod Commons (Washington State) said he had spoken with Jeff Rubin at ICS and he said he would have a prototype of the Academic All-American nominating and voting process by the week of November 15-19. Commons said that Nick Joos and Blake Timm, along with AAA committee chair Dick Lipe and the vice chairs would work with Jeff on the project.
II. Commons said he had talked to Lipe about the Academic All-America Hall of Fame voting process since Millsport would no longer be handling it. Commons said Lipe would forward a list to the board of the current voting committee members, how the balloting process was conducted, etc.
III. Publications contest information was sent by committee chairman Matt Newbery to Director of On-Line Services Maxey Parrish (Waco, Texas) for the website and to Secretary Jeff Hodges (North Alabama) for the December Digest. Distribution of the information had been delayed due to difficulty in finding coordinators and judges for some of the contests.
IV. First Vice President Joe Hernandez (Ball State) said a preliminary Philadelphia Workshop program schedule had been drafted and was on the CoSIDA website. He said he was receiving a lot of input on panels and said he was setting up a call with College Division Representative Dennis O'Donnell (Rochester) and the local committee in Philadelphia to begin working on details. He noted that responses to the CoSIDA website question indicated that 75 percent of respondents preferred having a half-day on Monday since it was July 4th.
V. Third Vice President Charles Bloom (Southeastern Conference) said CoSIDA award nomination forms and information were posted on the website and had been published in the Digest. He said he also had compiled a form for Lester Jordan Award nominations that would also be posted and run in the Digest.
VI. Director of Marketing Ed Carpenter (Boston University) said he had gotten a revised contract from ESPN for sponsorship of the Academic All-America program and would be signing it and returning it to ESPN. He said ESPN would handle creation and distribution of all awards and had included an additional $65,000 per year in the contract to cover those expenses. He said the contract also listed all 816 awards, broken down by sports, with release dates for the announcements of each.
VII. Carpenter said he had contacted both the NBA and ESPN to work out details for their social functions in Philadelphia.
VIII. Hodges said he had received and published the publications contest info. in the December Digest. He said that issue also includes CoSIDA scholarship forms. He asked anyone with items for the January Digest to submit them by December 1.
IX. Carpenter said he had talked to Larry Dougherty at Temple and he said CoSIDA needed to send $1,500 to reserve the Franklin Institute. Carpenter said Dougherty would be contacting Treasurer Dave Wohlhueter (Ithaca, N.Y.) to get the check.
X. Wohlhueter asked about increasing the cost to exhibit at the CoSIDA Workshop. He said he had discussed it with Exhibits Coordinator Paul Allan (Minnesota State-Mankato) and said CoSIDA's current fee of $535 was far below fees charged by other national workshops. He sited NACDA's $2,500 exhibitor's fee as an example. He also said CoSIDA had not increased its fee in several years. Commons said he would like to see a schedule developed of CoSIDA's charges for membership dues, exhibitor's fees, etc., showing current charges and when they were last increased. Wohlhueter recommended that CoSIDA raise its exhibitor's fee from $535 to $600 for the 2005 Workshop. The board approved unanimously.
XI. Wohlhueter said he had sent a check to Multi-Ad to cover the 2004-05 Directory and said he had sent $10,000 to Millsport for the Academic All-America Hall of Fame program.
XII. Parrish said there were several new items on the CoSIDA website, including scholarship information and publications contest info., and he said he had also been making updates to the on-line directory.
XIII. Commons asked about sending a blast email to the full directory every few weeks with imbedded links to current and new items on the CoSIDA website. The board felt that was a good idea and would help drive traffic to the website.
XIV. Past President Tammy Boclair (Vanderbilt) said she was continuing to work on updating the CoSIDA committees. She said that she was working with fellow board members Carol Hudson (Old Dominion), Chuck Sadowski (New Haven) and John Aarenberg and said she had talked to the chairman of the Committee on Committees Wayne Block (Christopher Newport). They are working to see which committees might need to be combined with other committees, which might need to be disbanded and if names of any committee needed to be changed. They are also looking at the mission statements for each committee to update the existing ones and develop mission statements for any committees where there is not one currently. They would also like to develop responsibilities and goals for each committee and would be contacting committee chairs to assist.
XV. There was a question about site selection for the 2010 workshop and it was determined that the host city would be from the West corridor.
XVI. There was no old business.
XVII. Under new business, Carpenter asked when CoSIDA was having its 50th anniversary celebration. It will be in San Diego in 2007.
XVIII. Commons asked about developing a policy and access system for the CoSIDA website and email. He said he would assign board members to assist.
XIX. Commons asked all the officers to provide at least two ideas of potential new sponsorship contacts to Carpenter by the next board call.
XX. Second Vice President Doug Dull (Maryland) said he had sent sponsorship letters out for the Philadelphia Workshop.
XXI. Aarenberg said that the computer committee had asked about a CoSIDA website contest. There was discussion about schools that ude vendors to develop their sites, as opposed to in-house sites. The board agreed it was worth pursuing and Aarenberg said he would get ideas together and bring them back to the board.
XXII. There was brief discussion about NCAA legislation regarding publications and a possible Academic All-America Hall of Fame dinner at the 2005 Workshop.
XXIII. Boclair said she was working on a possible Farewell Party in Philadelphia.
XXIV. Past President Pete Moore (Syracuse) said CoSIDA needs to conduct a membership drive using our on-line email lists. He said it is a process that the Membership Services Committee could assist with. The call was adjourned.